Trust
We represent you only. We disclose in writing any potential conflicts of interest and any cooperation or brokerage fee received from a landlord, an external agent or another third party.
Tenant representation service
Rental apartment search in Estonia with tenant representation
Brokerly works for you, not the landlord. Our rental apartment search in Estonia is based on your criteria. We check the terms and costs, communicate with landlords and agents, arrange viewings, negotiate on your instructions and carry out a practical review of the tenancy agreement before you sign it.
✓ We represent the tenant only
✓ Written cost limit
✓ Service in Estonian, English and Russian
✓ Tallinn, Harju County and elsewhere in Estonia
What is a tenant representation service?
A tenant representation service means that a real estate agent searches for suitable rental properties according to the client’s criteria, checks their terms and acts solely in the client’s interests throughout the rental process. Brokerly does not represent the landlord in relation to the same property and does not make any binding decision without your approval.
Why Brokerly?
Clear representation, documented work and controlled costs
The service terms are designed so that, before we begin, you know whom Brokerly represents, what work will be done for you and the maximum service fee.
Value
You know exactly which search, checking, communication, viewing, negotiation and advisory activities are covered by the advance payment.
Certainty
The service start and end dates and the maximum Brokerly fee are set in advance. Any third-party cost requires your separate written approval.
What the service includes
What does Brokerly do during a rental apartment search?
We combine an active search, practical checks, communication and negotiations into one complete tenant representation service.
1. We search for a home that matches your criteria
We prepare a search profile, assess whether it is realistic, monitor public property portals and, where possible, professional channels, and filter the most suitable listings.
2. We assess the rent and total cost
We check the base rent, security deposit, known utility and ancillary costs, parking, storage and other charges, and assess them against current market conditions and comparable listings.
3. We check the property and its terms
As far as reasonably possible, we check whether the property is still available, when you can move in, the proposed tenancy period and any known risks. During a viewing, we draw attention to visible or known defects.
4. We review the tenancy agreement before you sign it
We explain the terms, deadlines, obligations and costs and draw attention to clauses that are unusual or unreasonably burdensome for the tenant.
5. We flag unusual costs
We explain known charges and obligations. A fee payable to an external agent or another third party always requires your separate written approval.
6. We represent you and communicate on your behalf
We communicate with landlords and external agents, arrange viewings with your approval and negotiate according to your instructions. We do not make a binding decision without your consent.
How the service works
How does a rental apartment search in Estonia work step by step?
We begin with your requirements and move step by step towards signing a suitable tenancy agreement.
We confirm your requirements and search profile
We review the location, budget, move-in date, occupants, ability to pay, mandatory criteria and preferences.
We launch the active search
We set up the search, prepare an initial market overview, check listings and contact landlords or agents with your approval.
We arrange viewings and negotiate
We arrange viewings, check known terms and costs and, according to your instructions, negotiate the rent and other important conditions.
We review the agreement before you sign it
We explain the agreement’s deadlines, obligations, costs and unusual terms so that you can make an informed decision.
Reporting: during the active search, we send a written update at least once every seven calendar days, even when there are no suitable listings. Suitable listings and urgent information are forwarded as soon as possible.
Search profile
What information do we need to search for a suitable rental property?
Accurate information helps us quickly rule out unsuitable properties and focus on listings that offer genuine value for you.
1Timing and budget
- the active-search start date and preferred move-in date;
- the search period and preferred tenancy term;
- the maximum base rent, total monthly cost and initial move-in cost.
2Occupants
- adult occupants and children;
- pets and smoking;
- who will sign the tenancy agreement and who will pay the rent.
3Employment and ability to pay
- employer, position or main source of income;
- net income or a reasonable range;
- availability of proof of income and any additional security.
4Location and travel
- preferred and excluded areas;
- workplace, school, nursery or another important destination;
- means of transport and the maximum acceptable travel time.
5Core property requirements
- apartment, house, terraced house, semi-detached house or another property type;
- bedrooms, minimum floor area, furniture and condition;
- layout, heating, ancillary costs, parking, storage and lift.
6Mandatory criteria
- conditions without which you would not proceed with a property;
- preferences whose absence does not automatically exclude a property;
- accessibility, residence registration and viewing arrangements.
We request information only where it is relevant. You do not need to attach a copy of an identity document, employment contract or bank statement to the questionnaire. Where necessary, Brokerly will request supporting evidence separately and with the minimum amount of personal data required.
Pricing and cost limit
Rental apartment search service fees
The advance payment is included in the final service fee and does not increase the maximum Brokerly fee agreed in the contract. The active search begins once the advance payment has been received and the other conditions stated in the contract have been met.
How the service fee is calculated
The final fee depends on the actual base rent for one month under the tenancy agreement that is signed.
Search-service advance payment
25% of the maximum base-rent budget, with a minimum of €250
Final service fee
50% of the actual base rent for one month under the signed tenancy agreement, with a minimum of €500
Maximum Brokerly service fee
50% of the maximum base-rent budget stated in the contract, with a minimum of €500
Base rent means one month’s rent. It does not include utility or ancillary costs, the security deposit, a separately stated parking or storage fee, or a fee payable to a third party.
What does the advance payment cover?
If the service contract ends before a tenancy agreement is signed, only work that has actually been completed and documented is charged.
Profile and feasibility — up to 25%
Review of the search profile, budget and necessary documents, and assessment of whether the search is realistic.
Search setup — up to 25%
Search setup, initial market overview, selection of search channels and the first written report.
Active search — up to 50%
Listing checks, communication, viewings, negotiations, reports and a practical review of the tenancy agreement.
The percentages are maximum allocations for each work stage, not amounts that are automatically retained. Brokerly provides a written work statement when the contract ends.
Cost transparency
No unexpected fees are added without your approval
The Brokerly service fee and any possible third-party costs are clearly separated.
Other Brokerly fees
No other Brokerly fees are added to the maximum Brokerly service fee stated in the contract.
External agent’s fee
A fee payable to an external agent or another third party is added only if you have first received written information about the amount or maximum amount and have separately approved it.
Cooperation or brokerage fee
If Brokerly receives a fee from a third party in connection with the same transaction, we disclose the payer and the amount or basis of calculation before you make a binding decision. This does not change your service fee.
Important information before ordering the service
- The aim of the service is to find a home that meets your requirements, but we cannot guarantee that a particular property will be found or that a landlord will approve your application.
- The property viewing and tenancy-agreement review are practical real-estate checks. They are not legal advice or a technical inspection.
- Brokerly does not sign an agreement, make a binding offer or assume a financial obligation on your behalf without your separate written approval.
- Where necessary, we recommend an appropriate specialist for a legal or technical matter.
We begin with a realistic search profile
Describe the area, budget, move-in date, occupants and your most important requirements. We first assess whether the search profile is realistic in the current market and what the most sensible next step would be.
Send a rental apartment search enquiryFrequently asked questions
Rental apartment search in Estonia: questions and answers
Clear answers about the service, pricing, costs, reporting and the contract.
Whom does Brokerly represent during a rental apartment search?
Brokerly represents only the client, meaning the tenant, in the same transaction—not the landlord. Any potential conflict of interest and any cooperation or brokerage fee connected with the same transaction is disclosed in writing.
How much does the rental apartment search service cost?
The advance payment is 25% of the maximum base-rent budget, with a minimum of €250, and is included in the final service fee. The final service fee is 50% of the actual base rent for one month under the signed tenancy agreement, with a minimum of €500, and does not exceed the maximum stated in the contract.
What does “base rent” mean?
Base rent means one month’s rent. It does not include utility or ancillary costs, the security deposit, a separately stated parking or storage fee, or a fee payable to a third party.
Can an external agent’s fee be added?
Yes, but only if you have first received written information about the amount or maximum amount and have separately approved it in writing. Brokerly will not arrange a viewing of a property carrying such a fee or continue negotiations before receiving your written approval.
How often will I receive a search update?
During the active search, Brokerly sends a written update at least once every seven calendar days, even if there are no suitable listings. Suitable listings and urgent information are forwarded as soon as possible.
Can Brokerly make a binding decision on my behalf?
No. Without your separate written approval, Brokerly may not sign a tenancy agreement, make a binding offer, confirm a reservation involving a financial obligation, make payments or assume any other binding obligation.
Does Brokerly review the tenancy agreement before I sign it?
Yes. We explain the agreement’s terms, deadlines, obligations and costs and draw attention to clauses that are unusual or unreasonably burdensome for the tenant. This is not a legal service.
Does the service guarantee that a suitable rental home will be found?
No. Brokerly performs the agreed search and representation work with professional care, but cannot guarantee that a particular property will be found, that a landlord will approve your application or that information received from third parties is fully accurate.
When does the active search begin?
The active search begins on the date stated in the contract after the advance payment has been received and the required information has been provided. If the start date falls within the 14-day withdrawal period, an express request for immediate commencement is also required.
Does sending a link to a property create a service-fee obligation?
No. Merely sending a link or information does not create an obligation to pay the final service fee. Brokerly confirms in writing if a property you send is included in the search service and work on it is started.
Can Brokerly attend a viewing on my behalf if necessary?
This is possible only by agreement. The search profile specifies whether Brokerly may attend a viewing on your behalf where necessary or whether a separate agreement is required.
Does a consumer have the right to withdraw from the contract?
Where provided by law, a consumer client may withdraw within 14 days from a contract concluded by distance communication or away from Brokerly’s business premises. If the service has already begun at the client’s express request, Brokerly may charge only the proportionate value of the service actually provided up to the time of withdrawal.
Start your rental apartment search
Describe your requirements — we will explain the next steps
Tell us your preferred area, maximum base rent, desired move-in date, occupants and most important requirements. Completing the questionnaire or sending an enquiry does not conclude a contract or start a paid service.
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We first assess whether the search is realistic.
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We prepare a draft contract and search profile based on your information.
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The paid service begins only after you accept the terms, the advance payment has been received and the other required conditions have been met.
Send a rental apartment search enquiry
Briefly describe the rental home you are looking for. We will reply as soon as possible and, where appropriate, send you a questionnaire to complete.
Do not attach a copy of an identity document, employment contract or bank statement to your initial enquiry. Read more about personal-data processing in the Brokerly Privacy Policy.
Service provider
Brokerly OÜ
Contact Brokerly
Registry code 16428131 · Tenant representation and rental apartment search in Estonia · info@brokerly.ee